Event Policies
University of Wisconsin-Platteville facilities, owned by the State of Wisconsin, are used primarily for teaching, research, and public service. Staff will assist you in determining which policies below apply.
Right Reserved
UW-Platteville reserves the following:
- The right to change room reservations to maximize use of university facilities.
- The right to cancel or alter any reservation or planned event that:
- Violates an institutional policy, University of Wisconsin System or Board policy, or state or federal law;
- Is in direct conflict with the educational mission of the UW-Platteville;
- Is reasonably likely to create a threat of harm or safety to the campus community based on credible and legitimate evidence and/or
- Is deemed to create a threat to the health or safety of the campus community or participants due to the expected number of likely participants and/or the institution's lack of sufficient security staffing or resources to maintain a safe environment during the event.
- The right to cancel or terminate an ongoing event if any of the above conditions are present.
- The right to deny service to organizations that have violated State of Wisconsin, Board of Regent, UW-Platteville, or Event Services policies, or are not in good standing with UW-Platteville, until privileges have been reinstated.
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System Policies
UWS Chapter 21: Use of University Facilities is the policy most directly applicable to using space at UW-Platteville.
The UW-Platteville Implementation Procedures can be found in the Delegation of Authority.
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Event Classification
Events are classified into four categories.
- Organizations associated with UW-Platteville where no revenue is produced (21.03.1)
- Organizations associated with UW-Platteville where revenue is produced (21.03.4)
- Organizations not associated with UW-Platteville where no revenue is produced (21.04.1)
- Organizations not associated with UW-Platteville where revenue is produced (21.04.3)
All organizations, both associated and non-associated, may be required to pay rental charges for use of facilities where revenue is produced. Generally, room rental charges are based on category four, then a discount is applied to categories one, two, and three. These rates are:
- 100% discount
- 75% discount
- 100% discount
- No discount
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Advanced Scheduling
Requests for facility use are taken no earlier than two years before the event for departments and organizations, and no earlier than 18 months before the event for non-university organizations and individuals.
The following events are not restricted to the two-year policy.
- Pioneer Preview
- Paths to Platteville
- Tri-State Initiative Day(s)
- Student Shadow Day(s)
- New Student Registration
- New Student Orientation/Welcome Week
- Career Fair
- commencement
- Homecoming
- Family Weekend
Due to state and university offices being closed on legal holidays, UW-Platteville facilities may not be available for use on those dates unless otherwise noted under special hours of operation.
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Alcohol Service at Events
Under the authority of University System Chapter 18.09(1) and the conditions described in the UW-Platteville General Policies Alcohol Policy, organizations may request to have alcohol service as part of their events. View or download the Alcohol at Event Request Form.
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Cancellations/Changes
Organizations no longer needing space they have reserved are responsible for canceling their reservations in a timely manner as indicated under the Event Planning Timeline so other groups can use our facilities.
- UW-Platteville groups failing to cancel twice during a semester will lose facility use privileges and will be responsible for any room rentals and incurred charges, if applicable.
- Non-university organizations or guests failing to cancel space within the timeline as indicated will be responsible for room rentals and any incurred charges. Groups will also forfeit room deposits.
- A $25 fee is charged to all groups making significant changes to their requests less than two weeks from the date of their events. A $50 fee is charged to groups making significant changes less than one week from their event. A $50 fee is charged to groups failing to cancel their reservation.
Reservations may be cancelled by UW-Platteville during inclement weather. The Event Reservations staff will make their best efforts to inform groups of a weather-related shutdown.
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Catering
Due to UW-Platteville's policy concerning health licensing restrictions, University Dining Services has exclusive rights to provide food services at UW-Platteville.
- Student organizations may provide prepackaged food items for meetings and events that have a value of $50 or less in the Markee Pioneer Student Center with prior approval from the director of Dining Services.
- Further exemptions of University Dining Services policies should be directed to the director of Dining Services.
- The Student Centers Self Catering policy is available here.
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Class use of Student Center Facilities
UW-Platteville classes may only use Markee space, Nohr Gallery, and Velzy Commons for special events, such as poster and senior design presentations, not conducted on a regularly scheduled basis.
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Extended Hours
Requests for use of facilities beyond established hours of operation are made through the Event Reservations at least 10 business days in advance. The sponsoring organizations will be responsible for additional cost and charges resulting from such use.
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Funding and Solicitation
To ensure a welcoming environment for the campus community and guests, fundraising and soliciting are restricted to specific locations.
- Reservations of facility space must be made in advance.
- Distribution, solicitation, or fundraising will not be allowed outside of the designated space.
- Fundraising and solicitation for donations by student organizations require advance approval from the Pioneer Involvement Center.
- Additional policies may apply, such as the Markee Pioneer Student Center contact tables policies.
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Parking
UW-Platteville provides parking on university property and administers the enforcement of parking regulations through the University Police Department. Please let the Event Reservations staff know your parking needs when requesting facility use.
Parking along Main and Hickory streets, adjacent to Ullsvik Hall, is administered by the City of Platteville and enforced by the Platteville Police Department. To provide exclusive parking or to request parking restrictions, such as load zone only, on those streets, arrangements must be made with the City of Platteville.
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Political Campaign Activities
The University of Wisconsin System provides strict guidelines on the use of campus resources for political activities for employees, students, and recognized student groups. Please note that state law prohibits use of state-owned buildings for political fundraising.
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Responsible Use
The group listed on the event confirmation sheet is responsible for all charges. The group is also responsible for all damages caused by its members or by anyone attending the event. A $25 administrative fee may be added to damage changes. If an organization falsifies reservation information, its reservation privileges will be revoked.
- Reservations are not confirmed until the appropriate account number, deposit, or purchase order and authorization are obtained.
- Deposits are prepayment of estimated charges are required for non-university groups.
- Estimated charges will include equipment, labor, outside rental, taxes, and facility rental costs. Estimates are based upon information provided at the time of the reservation request. Actual charges may differ.
- Past due invoices must be paid in full before future events may be held. All charges are subject to state and local taxes, if applicable.
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Security
Depending upon the nature of the event and logistics involved, Event Services may require uniformed police officers and student security to create a safe environment for guests.
- A safety assessment work sheet will be completed for high profile or high-risk events.
- The sponsoring organization is responsible for all costs associated with required event security, which will be billed as part of the event cost.
- Arrangements for event security may be discussed with staff during the planning process.
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Ticketed Events
Customers are asked to use the University Box Office services for ticketed events. In the Center for the Arts and Ullsvik Hall, customers are required to use the University Box Office.